Want to get more done? Or wish you never forgot an idea again? In this article, I share my top 5 features of TickTick, an app that will boost your overall output and make you more productive.
I get asked the same question all the time:
How do you get so much done balancing a full time job, a 6-day gym routine, and all while bringing up a young family?
Well I can tell you it’s not easy. We’ve all been there, trying to juggle things and attempt to tackle projects or tasks all at once without actually getting much done.
I’ve tried a number of productivity hacks and techniques to improve my ability to get more things done. From journalling, creating to do lists on my phone, to creating complex spreadsheets to try and manage larger projects. But they always fall short.
The problem is that we tend to store all ideas and tasks in our head. But our brains aren’t built for retaining information. Naturally, we forget what the tasks is or it’s already too late by the time we remember what it was.
For me, the single biggest improvement I’ve made to my productivity is after reading David Allen’s book, Getting Things Done. He recommends 5 simple steps to improve task management:
- Capture – which is to note down any any ideas or tasks as soon as they come into your mind. You don’t need to worry about details at this point.
- Clarify – in this step, you add details to tasks and decide whether it’s actionable and when it needs to be done.
- Organise – here you assign tasks to existing lists or projects, or create a new project if it requires more than one action.
- Review – which is to regularly review your list of tasks to ensure you are focusing your time on what matters most and to remove tasks that are no longer needed.
- Engage – finally, you action tasks depending on priority and the amount of time you have available.
I use TickTick to help me apply these steps and it’s been a game changer for my productivity. I gave an overview of TickTick in my post here.
Here are my top 5 features of TickTick:
- It has GTD baked into it – It comes with an inbox for you to dump ideas and tasks into. You can create ‘lists’ for bigger projects so that you can track actions without mixing it up with other tasks. I’ve created lists for different areas of my life such as work and home. I’ve also created lists for bigger projects I’m working on, such as a Skillshare class. To see what tasks are due for the project, I select the list and it shows me. You can add tags for things like priority and time. This helps me establish what tasks to focus on.
- Reminders and Siri integration – I’m a big fan of the Apple ecosystem of products and services. The one thing I use daily is the ability to add reminders via Siri. So I was delighted to learn that TickTick has Siri integration built in. I can say ‘Hey Siri, remind me to put the washing out tomorrow morning’, and Siri will automatically move the task into TickTick and delete it from Apple Reminders so I don’t have any duplication. Being able to do this on the Apple Watch in particularly for those times you don’t have your phone to hand.
- Smart date parsing – I can say or type in all the details of the task, such as it’s due date, and TickTick will automatically recognise all the relevant details. For example, I could create a recurring reminder for every two weeks on a Thursday just by typing it in. It’s great because I save so much time by not having to revisit the task and adding all the details at a later stage. A few other apps have a similar feature, but I’ve found TickTick to be the smartest for this.
- Calendar and time blocking – Time blocking is when you schedule your day into tasks so that you can focus on one thing at a time. It’s particularly useful for large projects where you need distraction free focus. As Cal Newport say
A 40 hour time-blocked work week produces the same amount of output as a 60+ hour work week pursued without structure
In TickTick, you can sync your calendar and it’ll work alongside the tasks you’ve created. I can create tasks from the calendar view and I can move tasks around by dragging them. This provides me with flexibility to move things around depending on my schedule.
- Kanban for larger projects – Kanban is a visual system for managing tasks or projects as they move through stages of a process. In TickTick, I use it to see what tasks are due and what stage of the process they’re in. For my Skillshare class, I have stages for the initial draft, recording the video, editing it, and publishing it. With TickTick, not only can I drag and drop each task between different stages, but all sub-tasks remain intact and up to date. As a visual learner It’s super helpful for me to see at a glance what stage different tasks are in.
There you have it. Those are my top 5 TickTick features.
Want to try TickTick premium?
I’m giving away 50 promo codes that will give you a whole month’s access to TickTick’s premium features. To get a code, all you have to do is share this post on either Instagram or Twitter and tag me in @hardeepsnagra.
Want to see how I apply the GTD productivity system in TickTick?
Be sure to check out my Skillshare class where I go through how to set up TickTick for GTD.
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